Borrowing and Renewing

Borrowing SSU Library Materials

Check out library materials with your SSU Seawolf card or picture ID. Visit OneSearch to see your due dates, renewals, holds, and fines.

Students, staff, and faculty can check out up to 100 items at one time, 8 of which can be media items.

If you're not a student, faculty, or staff member of Sonoma State University, please visit our Information for Visitors page. If you're a Distance Learner, please find out more about services specifically for you at our Information for Distance Learners page.

You can renew materials online via OneSearch or visit the Information/Check-Out Desk for assistance. Renewals cannot be made by phone or email. Non-renewable items must be returned to the library.

Borrowing Library Materials
Material Loan Period Renew? Fines
Books

Students - 16 weeks

Faculty and Staff - 1 year

Yes
  • No daily fines
  • Patron borrowing privileges will be blocked and a lost item replacement fee charged when an item becomes more than 30 days overdue; fees will be refunded when the book is returned.
Reserves (Print & Media) 2 hrs No
  • $1.00/hour
DVDs 30 days Yes
  • No daily fines
  • Patron borrowing privileges will be blocked and a lost item replacement fee charged when an item becomes more than 30 days overdue; fees will be refunded when the book is returned.
Laptop:
Macbook Air
  • 4 hrs
  • May be renewed if at least 1 available for checkout
Yes
  • $1.00/hour
Laptop:
Macbook Air
  • 1 week
  • May be renewed if at least 2 available for checkout
Yes
  • $5.00/day
Popular Reading 30 days Yes
  • No daily fines
  • Patron borrowing privileges will be blocked and a lost item replacement fee charged when an item becomes more than 30 days overdue; fess will be refunded when the book is returned
Circulating Regional Books 7 days Yes
  • No daily fines
  • Patron borrowing privileges will be blocked when an item becomes more than 14 days overdue until the item is returned

Returns

  • There are Book Drop locations at the Information/Check-Out Desk, outside the first floor entrance, and outside the second floor entrance.
  • Return Reserves to the Information/Check-Out Desk or to the book drop outside the second floor entrance.
  • Materials returned after the Library is closed will be checked in the following day.

Requesting Library-Owned Materials

All CSU-affiliated students, faculty, and staff can request items via OneSearch

Quick Pickup

Our new Quick Pickup service will get you the materials you need with minimal contact with people and public spaces. Please follow the following steps to ensure that the pickup process is as safe and smooth as possible:

  1. Login to OneSearch with your SSU login. 
  2. Find the library item you want. Under Request Options, select Request for Pickup or Loc
  3. Under Pickup Location, choose University Library to pick up at the 2nd floor Info/Checkout Desk or Locker Pickup to pick up at our smart lockers.
  4. Click the Request button.
  5. Wait for an email indicating the item is checked out to you and ready for pickup. 
  6. Within 7 days of receiving this email, stop by the library to retrieve your materials. You will forfeit your hold if materials have not been retrieved within 7 days. 
  7. If you choose Locker Pickup, stop by the lockers located outside the first floor entrance near Charlie Brown's and submit the access code sent to you via email.
  8. You may return your library items in-person at our book drops located outside the 1st or 2nd floor entrance, by mail (at your own expense), or at any nearby CSU library. 

Fines

  • Overdue notices are a courtesy only. Notices are sent to your email address. Check your My Library Account in OneSearch for due dates.
  • A lost item replacement fee is added to long-overdue items. If an item is not lost return it to have the fee reduced.
  • Library and campus privileges are restricted when over $50 in fines is accrued. Visit the Information/Check-Out Desk to pay fines.
  • Questions? Contact Jack Ritchie for Print (707-664-2562) and John Muller for Multimedia (707-664-2590).

Lost or Damaged Materials

Lost or damaged materials result in a fee and restricted Library services. You may pay a replacement fee or replace the item yourself. Library services will be restored once the item has been replaced and/or the fee is paid. Please see our Borrowing from Other Libraries for more information about lost or damaged materials from other Libraries.

If you choose to pay a replacement fee:

  • Replacement fees vary depending on format and availability of the item. Generally, books cost $50 to replace. Circulation staff can advise you.
  • Visit the Information/Check-Out Desk to pay with cash or a check made out to SSU.

If you choose to replace the item yourself:

  • Before purchasing a replacement you must contact the Systems and Metadata Librarian, Laura Krier, at 707-664-2459 or krierl@sonoma.edu.
  • The Systems and Metadata Librarian will work with you to identify an acceptable replacement copy of the item.
    • New hardback books are preferred. We also accept paperbacks and used books in excellent condition with no missing pages, highlighting, stains, mildewing, or mold. Replacement books must be in new or like-new condition.
    • We do not accept used copies of videos and DVDs. Exceptions are made only for rare items.
  • You must replace the item within three months of billing.
  • Bring replacement material to the Information/Check-Out Desk.
  • After the Systems and Metadata Librarian has approved your replacement, your Library privileges will be restored.