Fall Updates and Resources

The Sonoma State University Library is open to all students, faculty, staff, and visitors. 

All patrons must adhere to the following policies:

  • All individuals must wear face masks while in the Library building. Masks are to be worn over the nose and mouth at all times throughout the facilities, even when studying alone.
  • No food or eating is allowed inside the building. Eating is permitted on the third floor outdoor terrace or other seating areas outside the library. 
  • Beverages are permitted, but masks must be immediately replaced over the nose and mouth in between sips.
  • Cleaning supplies will be provided for individuals who wish to sanitize shared equipment or surfaces.
  • Sonoma State University no longer requires physical distancing in any setting. At present, no physical distancing or capacity limits are in effect at the University Library. 
  • To help prevent the spread of COVID-19, do not come to the Library if you have any of the symptoms outlined by the Center For Disease Control and Prevention (CDC), including fever, cough, and shortness of breath.

We know these are extraordinary times, and we care about how changes in library operations affect you. If you’re unable to get your schoolwork or research done because of COVID-19-related changes, please email refdesk@sonoma.edu so we can find a solution together.

Updated as of October 28, 2021.

Services at a Glance

Library Services
Question Answer
Have a research question? Need help finding an article? Get virtual or in-person research help from a librarian
Seeking free versions of course materials? Borrow course reserves at the 2nd floor Info/Checkout Desk.
Does your research require access to Special Collections or University Archives? Make an appointment with our Special Collections librarian
Need to return a book? Book drops are open, and items can be returned by mail.
Looking for a book online? Search using the library’s catalog: OneSearch
Just stopping by campus? Request materials for Quick Pickup at the Info/Checkout desk or our new smart lockers.
Need to print, scan, or copy? Stop by to use our printing, scanning, & copying equipment
Searching for innovative technology? Visit the Makerspace during open hours
Instructors: Seeking a research workshop for your course? Arrange for library instruction tailored to your course, delivered virtually or in-person.
Instructors: Need help with course reserves? Place materials on reserve or contact your subject librarian to discuss the service.
Instructors: Need course materials digitized? Request emergency digitization (service will sunset after Fall 2021)
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Research Help

Distance research services include:

On-site research services include:

  • Drop-in support at the Research Help desk on the 2nd floor, Mon-Fri 11am - 2:00 pm
  • For research using Special Collections & University Archives, make a Special Collections appointment for a consultation with our Special Collections Librarian.

Access to Physical Collections

The library stacks are now open for browsing and selection of materials. 

In an effort to provide equitable access to physical books and other materials while the campus operates in a hybrid model, we will continue to offer delivery of books and media via quick pickup and mail. All CSU-affiliated students, faculty, and staff can request items for Quick Pickup or Mail Delivery via OneSearch. Library staff will pull and checkout items on your behalf. 

Quick Pickup

Our new Quick Pickup service will get you the materials you need with minimal contact with people and public spaces. Please follow the following steps to ensure that the pickup process is as safe and smooth as possible:

  1. Login to OneSearch with your SSU login. 
  2. Find the library item you want. Under Request Options, select Request for Pickup or Delivery
  3. Under Pickup Location, choose University Library to pick up at the 2nd floor Info/Checkout Desk or Locker Pickup to pick up at our smart lockers
  4. Click the Request button.
  5. Wait for an email indicating the item is checked out to you and ready for pickup. 
  6. Within 7 days of receiving this email, stop by the library to retrieve your materials. You will forfeit your hold if materials have not been retrieved within 7 days. 
  7. If you choose Locker Pickup, stop by the lockers located outside the first floor entrance near Charlie Brown's and submit the access code sent to you via email.
  8. You may return your library items in-person at our book drops located outside the 1st or 2nd floor entrance, by mail (at your own expense), or at any nearby CSU library. 

Mail Delivery 

Our new mail delivery service will get you access to print materials from the library without having to visit campus. Please follow the following steps to ensure that the delivery process is as safe and smooth as possible:

  1. Login to OneSearch with your SSU credentials. 
  2. Find the library item you want. Under Request Options, select Request for Pickup or Delivery
  3. Under Pickup Location, select Home Address to receive the item in the mail
  4. Fill in your current mailing address. 
  5. Click the Request button.
  6. After a short period, you will receive an email indicating the item is checked out to you and ready for mailing. 
  7. After receiving this email, check your mailbox for your library item over the next two weeks.
  8. You may return your library items in-person at our book drops located outside the 1st or 2nd floor entrance, by mail (at your own expense), or at any CSU library.  

Special Collections

The University Library Special Collections department is now open to the public by appointment only.

We also encourage researchers to browse digitized, special materials by exploring our North Bay Digital Collection

Access to Online Collections

The University Library provides access to digital materials available to you on and off campus.


Use OneSearch to find ebooks, journal articles, streaming media, and other online resources. 

Refine the results

Library Databases

Library databases offer access to full-text articles, ebooks, videos, and more. Limit by ‘Subject’ to find the best library databases for your research. 

Student Technology & Equipment

Distance technology support includes:

  • All available semester-long laptops have been claimed. We cannot fulfill additional requests at this time.

On-site technology support includes:

  • Borrow a laptop and/or charger for a 4-hour loan period at the Information/Check-Out Desk on the 2nd floor.
  • Headphones are available to check out from the Information/Check-Out Desk.
  • Stop by to use our printing, scanning, & copying equipment
  • Use our computers and equipment, including 145 workstations (Macs and PCs) with internet access and a variety of software.
  • Connect to the internet with your own device. Wireless access is available in all public areas of the University Library for SSU students and employees.
  • Innovate and create in the Makerspace during open lab hours. Makerspace visitors will need to display their wellness check and sign in before entry.

Semester Laptop Loans
All semester laptop loans must be returned or postmarked to the library by December 17, 2021. For details on how you can return your library-issued laptop, please visit the Library Laptop Delivery Program FAQ.

Laptops are loaned on a semester-only basis, without exception, in order to receive the necessary maintenance and repair for redistribution to remote learners for the following semester. Laptops loaned during the fall semester must be returned no later than December 17, 2021. Failure to return the laptop may result in a replacement fee up to $1,300 as well as a registration or graduation hold being placed on your account.

For more information about laptop loans, please refer to the Library Laptop Delivery Program FAQ.

Device Support
Experiencing issues with your device? For library laptops and noise-cancelling headsets, please contact the University Library. For support with your Verizon hotspot, please contact campus IT at helpdesk@sonoma.edu or (707) 664-HELP.

Renewing & Returning Materials

Renewing Materials
You can renew materials online up to two times after initial check-out in your library account in OneSearch. You may also visit the Library to renew materials in person.

Returning Materials
Bookdrops are open for you to return borrowed materials. Book drops can be found directly outside the 1st and 2nd floor entrances. Do not return laptops in the book drop.

If you cannot visit campus but need to return items, you may mail your items to the University Library, at your own expense. Please address your mailed materials to:

University Library
1801 E Cotati Ave, 
Rohnert Park, CA 94928

Library books may also be returned to the nearest CSU library. Please contact your nearest CSU library to ensure they are accepting returns before returning your items there. If you return a book by mail or at another CSU library, be aware that it will not be checked in until it arrives at SSU.

Returning Laptops
Laptops must be returned in-person or via mail, do not return laptops in the book drop. 

The SSU Library will accept in-person laptop returns during operating hours at the Information/Checkout desk on the 2nd floor.

For mail-in returns, the library will provide you with prepaid postage and packing materials to safely return your library-issued laptop by mail. Please contact us at library@sonoma.edu for instructions on returning laptops and a prepaid postage label. Please keep any original delivery packaging for these returns.

Borrowing from Other Libraries

Interlibrary Loan & CSU+
Interlibrary and CSU+ loan services for physical materials have resumed.  Patrons can receive materials requested from other libraries via Quick Pickup or Mail Delivery.

Due to closures of our partner libraries, some interlibrary loan requests may not be filled at this time. 

Book Chapters & Articles
Whether you are on or off campus, you may request articles and book chapters not available through SSU Library’s collection. These requests will be delivered within a few days, electronically and you will receive an email with a download link.

Reciprocal Borrowing Privileges at CSU Libraries
SSU students, staff, and faculty are eligible for library privileges at all other CSU libraries upon presentation of a current campus ID card. Please note, other libraries in the CSU system have differing reopening plans during the COVID-19 crisis. Please contact your nearest CSU library to ensure they are open and lending materials at this time, before visiting their facilities. Reciprocal borrowers must check out books according to the rules and loan periods established by the individual campus library.

Teaching Resources

The SSU Library is prepared to support instructors while they teach remotely or in-person.

Distance teaching support

  • Librarians can provide virtual instruction in the form a synchronous Zoom session, a recorded session, or self-paced materials—including short video tutorials, customizable research guides, or Canvas modules from the Library Instruction Toolbox. To discuss how library instruction can work in your course, contact your subject librarian
  • Add digital library materials to your Canvas site. Learn more by visiting 5 Ways to Bring the Library into Canvas
  • Request digitization of materials from existing library collections through our Emergency Digitization program, to sunset at the end of the fall semester. 

On-site teaching support:

  • Physical course reserves have resumed.  Place materials on reserve or contact your subject librarian with other questions regarding course reserves.  Instructors must request their reserve materials to be reinstated by September 29 2021, otherwise all materials currently held on reserve will be returned.
  • In-person library instruction has resumed. Librarians are available to visit your classroom or host your class in a library classroom outfitted with computers and network access. Submit a request for instruction or contact your subject librarian to discuss the best options for delivery of on-site instruction. 

Emergency Digitization

If there are no existing electronic alternatives to your course materials the library will work with you to scan and digitize physical materials, within practical and copyright constraints. To request materials be digitized for your course:

  1. Sign in to OneSearch,
  2. Find the item you want and click Request Digitization
  3. Fill in the submission form with details about what is needed.

Record for Le placard: Closet, Request Digitization is circled.

Please note, the Emergency Digitization program will sunset at the end of the fall semester. You may consider finding and using resources that will continue to be free and openly available to you and your students after the COVID-19 crisis is over. For more information on high quality, zero-cost materials, check out our Open Educational Resources guide or contact your subject librarian for assistance.

To learn more about the options available to you, watch the Library’s recorded webinar: “Connecting Students to Course Materials.”

Library Spaces

The library building will reopen to library visitors on August 2nd on the following schedule: 

  • Monday - Thursday, 7:30am - 10:00pm 
  • Friday, 7:30am - 5:00pm 
  • Saturday, 10:00 am - 5:00pm 
  • Sunday, closed

Our ability to offer 24/7 study hall hours on the first floor during final exams has not yet been determined. 

All public spaces are open unless otherwise noted. 

Reservations for Group Study and the Media Viewing rooms, access to the Quiet Study Room (QSR), and open hours for the Makerspace will resume at the start of the Fall 2021 semester. 

The University Library Art Gallery will remain closed through the Fall 2021 semester. 

Charlie Brown’s Cafe will remain closed until further notice. 

No large public events will be held in the library building during the fall semester. Check back on the library’s website home page to find virtual exhibits and events.

All shared equipment and surfaces will not be cleaned by library personnel in between uses. Individuals should feel free to use cleaning and sanitizing supplies available at dispersed sanitization stations.